Compliance calendar · England
Compliance calendar
for your building.
What has to be inspected, tested and maintained, how often, and whether that is law, a British Standard or guidance. Pick a building type, tick the systems it has, and take the plan away as a calendar file, a printed page or a link.
- 28regimes
- 117tasks
- 37rest on law
- sources checked
AMPM Group · Compliance calendarampm.co.uk/compliance-calendar
Full calendar, all building types
The result
The full calendar.Your building's calendar.
Showing the whole dataset: 28 regimes and 117 tasks, for every building type. 37 rest on law, 30 on a British Standard and 50 on guidance. Choose a building type to cut this down to your building.
- 37LawLegislation says you must do this, at this interval where one is given.
- 30British StandardA British Standard recommends it. Following the standard is the usual way to show the general legal duty has been met, but the interval is not itself law.
- 50GuidanceA regulator, government department or industry body recommends it.
Choose the height of the block in step 01 to see its calendar.
12-month view
Months across, tasks down, a mark where each one falls from the start date
- Law
- British Standard
- Guidance
- A bar means every week
Task
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Weekly
Fire detection and alarm systems weekly user test from a manual call point, using a different call point each week
Fire doors (communal and flat entrance doors) check that fire doors on stairways close effectively on their self-closers
Sprinkler systems weekly tests: alarms, pump or engine start, air compressors, isolating valve positions and frost protection
Smoke control and smoke ventilation (AOVs) weekly actuation test, rotating zones so that every zone is tested at least once every three months
Voice alarm and public address (PAVA) systems weekly test with the fire alarm, confirming the correct message is broadcast in the correct zones and is understood
Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings weekly operation of the fire-fighting lift override switch
Legionella control in hot and cold water systems flush infrequently used outlets
Legionella control in hot and cold water systems weekly dip slide test of cooling system water
Monthly
Fire detection and alarm systems monthly routine check of fire detection and alarm systems in the common parts
Emergency lighting monthly short functional test of every emergency luminaire and exit sign
Fire extinguishers visual check that each extinguisher is in place, undamaged and at the correct pressure
Dry and wet rising mains monthly routine check of rising main inlets and outlets
Sprinkler systems monthly checks: battery levels and water storage tank security
Sprinkler systems monthly routine check of the suppression system
Smoke control and smoke ventilation (AOVs) monthly test of AOVs using the manual controls
Smoke control and smoke ventilation (AOVs) monthly routine check of smoke control systems
Evacuation alert systems (BS 8629) monthly routine check of the evacuation alert system, recorded and made available to residents
Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings monthly routine check of lifts for use by firefighters, evacuation lifts and essential fire-fighting equipment, with a record made available to residents
Legionella control in hot and cold water systems check cold water temperatures at sentinel taps (below 20 degrees C within two minutes)
Legionella control in hot and cold water systems check hot water temperatures at sentinel points (at least 50 degrees C within one minute, 55 in healthcare)
Legionella control in hot and cold water systems check calorifier flow and return temperatures (flow at 60 degrees C, return not below 50)
Quarterly
Fire doors (communal and flat entrance doors) check all fire doors in communal areas, including that self-closing devices work
Sprinkler systems quarterly service: review of hazard, pipework and supports, water supply flow tests, stop valves and flow switches
Kitchen extract (grease) ductwork clean the entire kitchen extract system, including the canopy, fan and the full length of the ductwork
F-gas leak checks on air conditioning, refrigeration and heat pumps leak check by a certified technician
Legionella control in hot and cold water systems dismantle, clean and descale shower heads, hoses and spray taps
Legionella control in hot and cold water systems legionella sampling of cooling system water
Six-monthly
Fire detection and alarm systems inspection and servicing by a competent fire alarm contractor
Emergency lighting more detailed condition test including a three hour battery test
Fire doors (communal and flat entrance doors) inspect fire doors for damage, fit in the frame and effective self-closing
Dry and wet rising mains inspection of the fire main, including outlets, landing valves, padlocks and straps
Sprinkler systems six-monthly tasks: alternate system changeover and check of the electrical signal to the fire brigade
Smoke control and smoke ventilation (AOVs) six-monthly inspection and maintenance by a competent maintainer
Gaseous fire suppression systems (including room integrity testing) service visit by a suppression specialist, including a check that pressure relief vents are free to operate
Voice alarm and public address (PAVA) systems six-monthly maintenance inspection by a competent organisation
Kitchen extract (grease) ductwork clean the entire kitchen extract system, including the canopy, fan and the full length of the ductwork
Lightning protection systems visual inspection between annual tests
Passenger and goods lifts (thorough examination) thorough examination by a competent person
F-gas leak checks on air conditioning, refrigeration and heat pumps leak check by a certified technician
Fall-arrest anchors and personal fall protection equipment periodic examination of anchors used for rope access or for raising and lowering people
Fall-arrest anchors and personal fall protection equipment detailed inspection of harnesses, lanyards and other webbing or rope equipment
Annual
Emergency lighting annual full rated duration test (usually three hours)
Fire doors (communal and flat entrance doors) check flat entrance doors, including self-closing devices (best endeavours)
Fire extinguishers basic service by a competent extinguisher technician
Dry and wet rising mains annual test of the rising main (a pressure test for dry risers)
Sprinkler systems annual service: pumps, engine, tank float valves and valve inspection
Sprinkler systems annual inspection by the installer
Smoke control and smoke ventilation (AOVs) annual maintenance check, including detectors, controls and performance against the design
Fire and smoke dampers test every fire and smoke damper (drop test or actuation), clean and lubricate, and record with photographs
Fire and smoke dampers test all fire and smoke dampers as part of the annual verification of ventilation systems
Gaseous fire suppression systems (including room integrity testing) room integrity test and hold time calculation
Voice alarm and public address (PAVA) systems twelve-monthly maintenance inspection, including the annual checks
Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings inspect the secure information box and confirm it is still accessible to the fire and rescue service, secure and able to hold the required documents
Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings annual testing and maintenance of fire-fighting lifts
Kitchen extract (grease) ductwork clean the entire kitchen extract system, including the canopy, fan and the full length of the ductwork
Fire risk assessment review review the fire risk assessment
Fire risk assessment review review the fire risk assessment
Fire risk assessment review review each person-centred fire risk assessment and emergency evacuation statement
Fire risk assessment review review the building emergency evacuation plan
Fixed wiring inspection (EICR) periodic inspection and test
Lightning protection systems visual inspection and electrical test of the whole system by a lightning protection specialist
Gas appliance safety checks gas safety check of every appliance and flue provided by the landlord, with a record
Gas appliance safety checks service gas appliances and flues
Gas appliance safety checks planned maintenance and safety checks of gas appliances, pipework and flues
Passenger and goods lifts (thorough examination) thorough examination by a competent person
F-gas leak checks on air conditioning, refrigeration and heat pumps leak check by a certified technician
F-gas leak checks on air conditioning, refrigeration and heat pumps check the automatic leak detection system
Ventilation hygiene (ductwork inspection and cleaning) inspect the ventilation system for cleanliness (visual assessment, deposit measurement and photographs)
Ventilation hygiene (ductwork inspection and cleaning) visual inspection of every ventilation system
Local exhaust ventilation (LEV) thorough examination and test of each LEV system by a competent person
then every 14 months
Legionella control in hot and cold water systems inspect cold water storage tanks and carry out remedial work
Legionella control in hot and cold water systems inspect and clean calorifiers internally
Legionella control in hot and cold water systems maintain thermostatic mixing valves, including cleaning strainers and filters
Asbestos management (re-inspection) review the asbestos management plan, register and drawings
Asbestos management (re-inspection) re-inspect known or presumed asbestos-containing materials and record their condition
Fall-arrest anchors and personal fall protection equipment periodic examination of fall-arrest anchor devices by a competent person
Every few years
Emergency lighting photometric verification of light levels
then every 5 years
Fire extinguishers extended service, including discharge, internal inspection and refill
then every 5 years
Fire extinguishers overhaul, including hydraulic pressure test of the cylinder and a new valve
then every 10 years
Sprinkler systems three-yearly inspection of tanks, valves and non-return valves
then every 3 years
Sprinkler systems drain, clean and internally examine water storage tanks
then every 10 years
Fire risk assessment review review the fire risk assessment
then every 2 years
Fire risk assessment review carry out a new fire risk assessment
then every 4 years
Fire risk assessment review carry out a new fire risk assessment
then every 3 years
Building registration and safety case for higher-risk residential buildings expect reassessment of the building assessment certificate
then every 5 years
Building registration and safety case for higher-risk residential buildings review the residents' engagement strategy
then every 2 years
Fixed wiring inspection (EICR) inspect and test the electrical installation and obtain a report (EICR)
then every 5 years
Fixed wiring inspection (EICR) periodic inspection and test (EICR)
then every 5 years
Fixed wiring inspection (EICR) periodic inspection and test (EICR)
then every 3 years
Fixed wiring inspection (EICR) inspection and test of the electrical installation
then every 5 years
Portable appliance testing (PAT) check (visual inspection, testing or both) each item of electrical equipment the landlord provides
then every 5 years
Air conditioning energy inspections (TM44) air conditioning inspection by an accredited energy assessor, with a report
then every 5 years
Ventilation hygiene (ductwork inspection and cleaning) risk assessment survey of ductwork cleanliness to BS EN 15780
then every 2 years
Weekly
8 tasks| Task | How often | Who | Basis |
|---|---|---|---|
| Fire detection and alarm systems Weekly user test from a manual call point, using a different call point each week | Every week | Premises management or nominated staff | British Standard |
| Fire doors (communal and flat entrance doors) Check that fire doors on stairways close effectively on their self-closers | Every week | Responsible person or nominated staff | Guidance |
| Sprinkler systems Weekly tests: alarms, pump or engine start, air compressors, isolating valve positions and frost protection | Every week | Trained and competent member of staff, or the sprinkler contractor | British StandardMedium confidence |
| Smoke control and smoke ventilation (AOVs) Weekly actuation test, rotating zones so that every zone is tested at least once every three months | Every week | Building's competent person | British StandardMedium confidence |
| Voice alarm and public address (PAVA) systems Weekly test with the fire alarm, confirming the correct message is broadcast in the correct zones and is understood | Every week | Premises management or nominated staff | British StandardMedium confidence |
| Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings Weekly operation of the fire-fighting lift override switch | Every week | Responsible person or nominated staff | Guidance |
| Legionella control in hot and cold water systems Flush infrequently used outlets | Every week | Responsible person or nominated staff | Guidance |
| Legionella control in hot and cold water systems Weekly dip slide test of cooling system water | Every week | Water treatment provider or trained staff | Guidance |
Monthly
13 tasks| Task | How often | Who | Basis |
|---|---|---|---|
| Fire detection and alarm systems Monthly routine check of fire detection and alarm systems in the common parts | Every month | Responsible person | Law |
| Emergency lighting Monthly short functional test of every emergency luminaire and exit sign | Every month | Responsible person or nominated staff | British Standard |
| Fire extinguishers Visual check that each extinguisher is in place, undamaged and at the correct pressure | Every month | Responsible person or nominated staff | Guidance |
| Dry and wet rising mains Monthly routine check of rising main inlets and outlets | Every month | Responsible person | Law |
| Sprinkler systems Monthly checks: battery levels and water storage tank security | Every month | Trained and competent member of staff, or the sprinkler contractor | British StandardMedium confidence |
| Sprinkler systems Monthly routine check of the suppression system | Every month | Responsible person | LawMedium confidence |
| Smoke control and smoke ventilation (AOVs) Monthly test of AOVs using the manual controls | Every month | Responsible person or nominated staff | GuidanceMedium confidence |
| Smoke control and smoke ventilation (AOVs) Monthly routine check of smoke control systems | Every month | Responsible person | LawMedium confidence |
| Evacuation alert systems (BS 8629) Monthly routine check of the evacuation alert system, recorded and made available to residents | Every month | Responsible person | LawMedium confidence |
| Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings Monthly routine check of lifts for use by firefighters, evacuation lifts and essential fire-fighting equipment, with a record made available to residents | Every month | Responsible person | Law |
| Legionella control in hot and cold water systems Check cold water temperatures at sentinel taps (below 20 degrees C within two minutes) | Every month | Responsible person or water hygiene contractor | Guidance |
| Legionella control in hot and cold water systems Check hot water temperatures at sentinel points (at least 50 degrees C within one minute, 55 in healthcare) | Every month | Responsible person or water hygiene contractor | Guidance |
| Legionella control in hot and cold water systems Check calorifier flow and return temperatures (flow at 60 degrees C, return not below 50) | Every month | Responsible person or water hygiene contractor | Guidance |
Quarterly
6 tasks| Task | How often | Who | Basis |
|---|---|---|---|
| Fire doors (communal and flat entrance doors) Check all fire doors in communal areas, including that self-closing devices work | Every 3 months | Responsible person | Law |
| Sprinkler systems Quarterly service: review of hazard, pipework and supports, water supply flow tests, stop valves and flow switches | Every 3 months | Sprinkler installer or specialist maintenance contractor | British StandardMedium confidence |
| Kitchen extract (grease) ductwork Clean the entire kitchen extract system, including the canopy, fan and the full length of the ductwork | Every 3 months | Competent kitchen extract cleaning contractor | Guidance |
| F-gas leak checks on air conditioning, refrigeration and heat pumps Leak check by a certified technician | Every 3 monthsEvery 3 months, or every 6 months with the leak detection system that article 5 requires | Operator of the equipment, using an F-gas certified technician | Law |
| Legionella control in hot and cold water systems Dismantle, clean and descale shower heads, hoses and spray taps | Every 3 months | Responsible person or water hygiene contractor | Guidance |
| Legionella control in hot and cold water systems Legionella sampling of cooling system water | Every 3 months | Water treatment provider | Guidance |
Six-monthly
14 tasks| Task | How often | Who | Basis |
|---|---|---|---|
| Fire detection and alarm systems Inspection and servicing by a competent fire alarm contractor | Every 6 monthsApproximately every 6 months: each visit may fall between 5 and 7 months after the last | Competent fire alarm contractor | British Standard |
| Emergency lighting More detailed condition test including a three hour battery test | Every 6 months | Competent person | Guidance |
| Fire doors (communal and flat entrance doors) Inspect fire doors for damage, fit in the frame and effective self-closing | Every 6 months | Responsible person or competent fire door inspector | Guidance |
| Dry and wet rising mains Inspection of the fire main, including outlets, landing valves, padlocks and straps | Every 6 months | Responsible person or riser contractor | British Standard |
| Sprinkler systems Six-monthly tasks: alternate system changeover and check of the electrical signal to the fire brigade | Every 6 months | Sprinkler installer or specialist maintenance contractor | British StandardMedium confidence |
| Smoke control and smoke ventilation (AOVs) Six-monthly inspection and maintenance by a competent maintainer | Every 6 months | Competent smoke control maintainer | GuidanceMedium confidence |
| Gaseous fire suppression systems (including room integrity testing) Service visit by a suppression specialist, including a check that pressure relief vents are free to operate | Every 6 months | Competent gaseous suppression contractor | GuidanceMedium confidence |
| Voice alarm and public address (PAVA) systems Six-monthly maintenance inspection by a competent organisation | Every 6 months | Competent voice alarm maintenance organisation | British StandardMedium confidence |
| Kitchen extract (grease) ductwork Clean the entire kitchen extract system, including the canopy, fan and the full length of the ductwork | Every 6 months | Competent kitchen extract cleaning contractor | Guidance |
| Lightning protection systems Visual inspection between annual tests | Every 6 months | Competent lightning protection specialist | GuidanceMedium confidence |
| Passenger and goods lifts (thorough examination) Thorough examination by a competent person | Every 6 months | Competent person, sufficiently independent of the lift's routine maintenance | Law |
| F-gas leak checks on air conditioning, refrigeration and heat pumps Leak check by a certified technician | Every 6 months | Operator of the equipment, using an F-gas certified technician | Law |
| Fall-arrest anchors and personal fall protection equipment Periodic examination of anchors used for rope access or for raising and lowering people | Every 6 months | Competent anchor examiner | British StandardMedium confidence |
| Fall-arrest anchors and personal fall protection equipment Detailed inspection of harnesses, lanyards and other webbing or rope equipment | Every 6 months | Competent person appointed by the employer | GuidanceMedium confidence |
Annual
35 tasks| Task | How often | Who | Basis |
|---|---|---|---|
| Emergency lighting Annual full rated duration test (usually three hours) | Every year | Competent contractor | British Standard |
| Fire doors (communal and flat entrance doors) Check flat entrance doors, including self-closing devices (best endeavours) | Every year | Responsible person | Law |
| Fire extinguishers Basic service by a competent extinguisher technician | Every year | Competent extinguisher technician | British Standard |
| Dry and wet rising mains Annual test of the rising main (a pressure test for dry risers) | Every year | Specialist riser contractor | British Standard |
| Sprinkler systems Annual service: pumps, engine, tank float valves and valve inspection | Every year | Sprinkler installer or specialist maintenance contractor | British StandardMedium confidence |
| Sprinkler systems Annual inspection by the installer | Every year | Sprinkler installer | British StandardMedium confidence |
| Smoke control and smoke ventilation (AOVs) Annual maintenance check, including detectors, controls and performance against the design | Every year | Certified smoke control contractor | GuidanceMedium confidence |
| Fire and smoke dampers Test every fire and smoke damper (drop test or actuation), clean and lubricate, and record with photographs | Every year | Competent fire damper specialist | British StandardMedium confidence |
| Fire and smoke dampers Test all fire and smoke dampers as part of the annual verification of ventilation systems | Every year | Competent person under the healthcare ventilation regime | GuidanceMedium confidence |
| Gaseous fire suppression systems (including room integrity testing) Room integrity test and hold time calculation | Every year | Competent room integrity tester | British StandardMedium confidence |
| Voice alarm and public address (PAVA) systems Twelve-monthly maintenance inspection, including the annual checks | Every year | Competent voice alarm maintenance organisation | British StandardMedium confidence |
| Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings Inspect the secure information box and confirm it is still accessible to the fire and rescue service, secure and able to hold the required documents | Every yearAt least once a year | Responsible person | Law |
| Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings Annual testing and maintenance of fire-fighting lifts | Every year | Competent lift contractor | Guidance |
| Kitchen extract (grease) ductwork Clean the entire kitchen extract system, including the canopy, fan and the full length of the ductwork | Every year | Competent kitchen extract cleaning contractor | Guidance |
| Fire risk assessment review Review the fire risk assessment | Every year | Responsible person or competent fire risk assessor | Guidance |
| Fire risk assessment review Review the fire risk assessment | Every yearRange given by the source: every 1 to 3 years | Responsible body or competent fire risk assessor | Guidance |
| Fire risk assessment review Review each person-centred fire risk assessment and emergency evacuation statement | Every yearAt least every 12 months, and sooner on request or if circumstances change | Responsible person | Law |
| Fire risk assessment review Review the building emergency evacuation plan | Every yearAt least every 12 months, and sooner if the plan needs amending | Responsible person | Law |
| Fixed wiring inspection (EICR) Periodic inspection and test | Every year | Competent electrical inspector | Guidance |
| Lightning protection systems Visual inspection and electrical test of the whole system by a lightning protection specialist | Every year | Competent lightning protection specialist | British StandardMedium confidence |
| Gas appliance safety checks Gas safety check of every appliance and flue provided by the landlord, with a record | Every year | Landlord, using a Gas Safe registered engineer | Law |
| Gas appliance safety checks Service gas appliances and flues | Every year | Gas Safe registered engineer | Guidance |
| Gas appliance safety checks Planned maintenance and safety checks of gas appliances, pipework and flues | Every yearNo legal interval; at least annually is accepted good practice | Employer or person in control, using a Gas Safe registered engineer | Guidance |
| Passenger and goods lifts (thorough examination) Thorough examination by a competent person | Every year | Competent person | Law |
| F-gas leak checks on air conditioning, refrigeration and heat pumps Leak check by a certified technician | Every year | Operator of the equipment, using an F-gas certified technician | Law |
| F-gas leak checks on air conditioning, refrigeration and heat pumps Check the automatic leak detection system | Every year | F-gas certified technician | Law |
| Ventilation hygiene (ductwork inspection and cleaning) Inspect the ventilation system for cleanliness (visual assessment, deposit measurement and photographs) | Every year | Competent ventilation hygiene specialist | GuidanceMedium confidence |
| Ventilation hygiene (ductwork inspection and cleaning) Visual inspection of every ventilation system | Every year | Competent person under the healthcare ventilation regime | GuidanceMedium confidence |
| Local exhaust ventilation (LEV) Thorough examination and test of each LEV system by a competent person | Every 14 monthsMaximum of 14 months; Schedule 4 of COSHH sets shorter intervals for certain processes | Employer, using a competent LEV examiner | Law |
| Legionella control in hot and cold water systems Inspect cold water storage tanks and carry out remedial work | Every year | Water hygiene contractor | Guidance |
| Legionella control in hot and cold water systems Inspect and clean calorifiers internally | Every year | Water hygiene contractor | Guidance |
| Legionella control in hot and cold water systems Maintain thermostatic mixing valves, including cleaning strainers and filters | Every year | Competent person | Guidance |
| Asbestos management (re-inspection) Review the asbestos management plan, register and drawings | Every year | Dutyholder | Guidance |
| Asbestos management (re-inspection) Re-inspect known or presumed asbestos-containing materials and record their condition | Every yearAt least every 12 months in most cases; more often for materials in busy or vulnerable locations | Dutyholder, using a competent person | Guidance |
| Fall-arrest anchors and personal fall protection equipment Periodic examination of fall-arrest anchor devices by a competent person | Every year | Competent anchor examiner | British StandardMedium confidence |
Every few years
17 tasks| Task | How often | Who | Basis |
|---|---|---|---|
| Emergency lighting Photometric verification of light levels | Every 5 years | Competent emergency lighting specialist | British Standard |
| Fire extinguishers Extended service, including discharge, internal inspection and refill | Every 5 years | Competent extinguisher technician | British Standard |
| Fire extinguishers Overhaul, including hydraulic pressure test of the cylinder and a new valve | Every 10 years | Competent extinguisher technician | British Standard |
| Sprinkler systems Three-yearly inspection of tanks, valves and non-return valves | Every 3 years | Sprinkler installer or specialist maintenance contractor | British StandardMedium confidence |
| Sprinkler systems Drain, clean and internally examine water storage tanks | Every 10 years | Competent person | British StandardMedium confidence |
| Fire risk assessment review Review the fire risk assessment | Every 2 years | Responsible person or competent fire risk assessor | Guidance |
| Fire risk assessment review Carry out a new fire risk assessment | Every 4 years | Competent fire risk assessor | Guidance |
| Fire risk assessment review Carry out a new fire risk assessment | Every 3 years | Competent fire risk assessor | Guidance |
| Building registration and safety case for higher-risk residential buildings Expect reassessment of the building assessment certificate | Every 5 yearsRegulator's stated aim, not a legal interval; process under review since July 2026 | Building Safety Regulator, with the principal accountable person | GuidanceMedium confidence |
| Building registration and safety case for higher-risk residential buildings Review the residents' engagement strategy | Every 2 yearsAt least every 2 years, and after certain events | Principal accountable person | LawMedium confidence |
| Fixed wiring inspection (EICR) Inspect and test the electrical installation and obtain a report (EICR) | Every 5 yearsMaximum of 5 years, or earlier if the previous report sets an earlier date | Landlord, using a qualified and competent inspector | Law |
| Fixed wiring inspection (EICR) Periodic inspection and test (EICR) | Every 5 yearsTypical period; the inspector may recommend a shorter interval | Competent electrical inspector | Guidance |
| Fixed wiring inspection (EICR) Periodic inspection and test (EICR) | Every 3 yearsTypical period; the inspector may recommend a shorter interval | Competent electrical inspector | Guidance |
| Fixed wiring inspection (EICR) Inspection and test of the electrical installation | Every 5 years | Competent electrical contractor | Guidance |
| Portable appliance testing (PAT) Check (visual inspection, testing or both) each item of electrical equipment the landlord provides | Every 5 yearsMaximum of 5 years, or earlier if the previous record sets an earlier date | Registered provider of social housing, using a qualified person | Law |
| Air conditioning energy inspections (TM44) Air conditioning inspection by an accredited energy assessor, with a report | Every 5 years | Person who controls the operation of the system, using an accredited energy assessor | Law |
| Ventilation hygiene (ductwork inspection and cleaning) Risk assessment survey of ductwork cleanliness to BS EN 15780 | Every 2 yearsAt least every 2 years in most facilities; annually in higher-risk environments. Range given by the source: every 1 to 2 years | Competent ventilation hygiene specialist | British StandardMedium confidence |
No fixed interval
24 tasksThese tasks are not on a fixed cycle. The interval is set by a risk assessment, by an event or by a written scheme, as each row explains. They are left out of the calendar file, so put them in your diary by hand.
| Task | How often | Who | Basis |
|---|---|---|---|
| Fire and smoke dampers More frequent testing of dampers in dust-laden or polluted airstreams | No fixed intervalMore often than annually, at a period suited to the degree of pollution | Competent fire damper specialist | British StandardMedium confidence |
| Gaseous fire suppression systems (including room integrity testing) F-gas leak checks on systems that contain fluorinated extinguishing agents | No fixed intervalEvery 12, 6 or 3 months depending on the charge: see the F-gas leak checks entry | F-gas certified technician | LawMedium confidence |
| Evacuation alert systems (BS 8629) Report any fault that cannot be fixed within 24 hours to the local fire and rescue service, and report again when it is fixed | No fixed intervalEvent-driven: as soon as reasonably practicable, where a fault cannot be fixed within 24 hours of being found | Responsible person | LawMedium confidence |
| Evacuation alert systems (BS 8629) Inspection and servicing by a competent contractor | No fixed intervalFollow BS 8629 and the manufacturer's instructions; interval not verified | Competent evacuation alert system contractor | British StandardMedium confidence |
| Firefighting lifts and essential fire-fighting equipment in high-rise residential buildings Report any fault that cannot be fixed within 24 hours to the local fire and rescue service, and report again when it is fixed | No fixed intervalEvent-driven: as soon as reasonably practicable, where a fault cannot be fixed within 24 hours of being found | Responsible person | Law |
| Fire risk assessment review Review the fire risk assessment regularly, and whenever it may no longer be valid or there has been a significant change | No fixed intervalNo fixed legal interval: regularly, and on any significant change to the premises, their use or the fire precautions | Responsible person | Law |
| Building registration and safety case for higher-risk residential buildings Register the building with the Building Safety Regulator before it is occupied | No fixed intervalOne-off, before occupation | Principal accountable person | LawMedium confidence |
| Building registration and safety case for higher-risk residential buildings Give the regulator the structure and fire safety information (key building information) | No fixed intervalWithin 28 days of applying to register | Principal accountable person | LawMedium confidence |
| Building registration and safety case for higher-risk residential buildings Tell the regulator about changes to the registration details | No fixed intervalEvent-driven: within 14 relevant days (Christmas Day, Good Friday and bank holidays do not count) or 28 days of becoming aware of the change | Principal accountable person | LawMedium confidence |
| Building registration and safety case for higher-risk residential buildings Assess building safety risks (spread of fire and structural failure), and reassess | No fixed intervalNo fixed legal interval: at regular intervals and when the assessment may no longer be valid | Each accountable person | LawMedium confidence |
| Building registration and safety case for higher-risk residential buildings Keep the safety case report up to date and tell the regulator about significant updates | No fixed intervalNo fixed interval: revise after each further risk assessment or new safety measure | Principal accountable person | LawMedium confidence |
| Building registration and safety case for higher-risk residential buildings Apply for a building assessment certificate when directed by the regulator | No fixed intervalWithin 28 days of the direction | Principal accountable person | LawMedium confidence |
| Building registration and safety case for higher-risk residential buildings Report safety occurrences to the regulator | No fixed intervalEvent-driven: notice as soon as reasonably practicable, report within 10 days | Principal accountable person or accountable person | LawMedium confidence |
| Portable appliance testing (PAT) Formal visual inspection | Every 6 months to 1 yearA range, not a single fixed interval | Trained member of staff or competent person | Guidance |
| Portable appliance testing (PAT) Combined inspection and test (PAT) | Every 1 to 2 yearsA range, not a single fixed interval | Competent person with suitable test equipment | Guidance |
| Portable appliance testing (PAT) Formal visual inspection (no test needed) | Every 6 months to 1 yearA range, not a single fixed interval | Trained member of staff or competent person | Guidance |
| Portable appliance testing (PAT) Formal visual inspection (no test needed if double insulated; otherwise test up to every 5 years) | Every 2 to 4 yearsA range, not a single fixed interval | Trained member of staff or competent person | Guidance |
| Portable appliance testing (PAT) Formal visual inspection and, where the equipment is earthed, combined inspection and test | Every 6 months to 5 yearsA range, not a single fixed interval | Trained member of staff or competent person | Guidance |
| Pressure systems (written scheme of examination) Have a written scheme of examination drawn up or certified by a competent person | No fixed intervalOne-off, before first use; keep the scheme under review | User of the installed system (or owner of a mobile system) | Law |
| Pressure systems (written scheme of examination) Examination of the system by a competent person in accordance with the written scheme | No fixed intervalInterval is set by the written scheme for each part of the system | Competent person (often an engineering inspection body) | Law |
| Passenger and goods lifts (thorough examination) Thorough examination after exceptional circumstances, such as damage, failure or a long period out of use | No fixed intervalEvent-driven | Competent person | Law |
| Ventilation hygiene (ductwork inspection and cleaning) Clean ductwork and air handling plant when inspection shows deposits above the limit | No fixed intervalCondition-based: when inspection results require it | Competent ventilation hygiene contractor | GuidanceMedium confidence |
| Local exhaust ventilation (LEV) Routine user checks of the LEV system (airflow indicators, hoods, ducts and filters) | No fixed intervalDaily, weekly and monthly checks as set out in the system's user manual and logbook | Operators and supervisors | Guidance |
| Legionella control in hot and cold water systems Review the legionella risk assessment | No fixed intervalNo fixed interval: regularly, and after changes to the water system, its use or the building | Dutyholder and appointed responsible person | Guidance |
Need this on your building?
Call 0330 043 0080, day or night, or book a site survey. Each regime page says which company in the group delivers the work, and says so plainly where none does.