An estate that had outgrown
its own drawings.
Three sites, six buildings, twenty years of acquired compartmentation. One compliance posture handed to the regulator.
Published · Updated
The brief
The estate had grown by acquisition over two decades. Three sites, six buildings, fire-compartmentation drawings that disagreed with one another, and a regulator that had moved the goalposts. The Trust's Director of Estates had a Building Safety Act inspection on the diary, and a compliance picture that no single supplier had ever owned end-to-end.
They didn't want surveyors, remediation contractors and an asset-register vendor in three separate conversations. They wanted one party to take the brief: and hand back evidence the regulator could accept on first look.
The approach: three phases, one workflow
01 · Intrusive survey
14 weeks across all wards, plant rooms and riser shafts. Every penetration, every compartment line, every door: mapped, photographed, scored. Surveys uploaded live into Uptick as the team walked the estate, so the asset register grew in real time rather than at the back-end of the contract.
02 · Sequenced remediation
Programmed by risk register, not by ward operations. Critical-care compartments first; night shifts where the estate needed beds open. Procore tracked the as-built changes against the survey baseline, so the remediation record was the audit record.
03 · Golden-thread digitisation
Every asset on Uptick. Every survey cross-referenced. Procore for the as-built drawing pack. M365 SharePoint for the controlled-document layer. Handed over as a single compliance pack: searchable, auditable, defensible.
"They didn't just remediate the building. They handed us a compliance posture we can defend to the regulator and to our insurers: for years, not months."
The outcome
The Trust handed its compliance pack to the Building Safety Regulator pre-emptively, ahead of the first BSA inspection of the estate. The inspector accepted the pack as evidenced: and the estate passed without remedials. The compliance picture that previously lived across three suppliers, two spreadsheets and a folder of legacy drawings now lives in one searchable workflow the estates team can interrogate from a phone.
- Lead company: Gemini AMPM
- Frameworks: Building Safety Act 2022 · BS 9999 / BS 9991 · NHS social value
- Operating stack: Uptick (asset + maintenance) · Procore (delivery) · M365 SharePoint (golden thread)